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PD & Maintenance of Certification

The National Coaching Certification Program was launched in 1974 to give coaches the confidence to succeed. The program has constantly evolved over the years to stay at the forefront of delivering programs that respect the principles and science of Long-term Athlete Development, while also reflecting the changes within sports — from the science of training, to competition strategy and tactics, to the athletes themselves.

The Coaches Association of Saskatchewan and its partners recognizes the value of having certified NCCP coaches that are engaged in Professional Development programs which reinforce the values of lifelong learning and sharing amongst the coaching community.

 

 

FAQs (Administrators)

Who needs PD?
NCCP coaches with “Certified” status.

Why are Certified coaches required to complete Professional Development?
Professional Development (PD) is required for “Certified” coaches to maintain their status. Maintenance of certification, through proof of ongoing learning (PD) and active coaching, is viewed as essential to athlete performance and the integrity of the NCCP. The Levels-NCCP was sometimes criticized because a coach could continue to be “Certified” even if they had not coached for several years or did not keep their coaching knowledge up to date.

When do the requirements for maintenance of certification start?
The requirement to maintain “Certified” status through the accumulation of Professional Development points will officially start for all sports on January 1, 2014. However, some National Sport Organizations (NSOs) will begin offering PD points in 2013 and coaches in those sports will be able to receive points for Professional Development activities in 2013. These points will apply to the first PD cycle which begins January 1, 2014. Check with your NSO to see what is happening in your sport.

How does a coach know how many Professional Development points are needed?
A coach can get this information from their NSO or P/TSO. Generally speaking, the number of PD points required depends upon the context in which the coach has achieved “Certified” status. It also depends on the number of years the sport allows for a coach to earn these points.

Does the number of required Professional Development points vary from sport to sport or context to context?
The short answer is yes. There are minimum standards for the number of PD points to be accumulated in each context in order to maintain certification. However, a sport may choose to exceed the minimum standards by a) increasing the number of PD points that a coach must earn; b) reducing the number of years over which PD points must be earned; c) requiring coaches with “Trained” status to earn PD points; or d) mandating certain events as required PD.

How long does a coach have to get the required number of points?
A coach has five years. However, a sport may choose a shorter period of time. The minimum is one year.

What counts for Professional Development points? How can a coach get PD points?
There are many ways for coaches to accumulate points. Throughout 2013, coaches can earn PD points for a) sport-specific or multi-sport NCCP training or evaluation, and b) sport-specific or multi-sport (non-NCCP) activities organized by their NSO, P/TSO, Provincial/Territorial Coaching Representative (P/TCR), the Coaching Association of Canada (CAC) or the National Coaching Institutes.

When Professional Development is fully implemented, there will be additional categories of activities in which coaches will be able to earn PD points:

  • Training events that are organized by groups or organizations that are not an NCCP Partner. Examples in this category include: Canadian Sport For Life (CS4L), Respect in Sport, St. John’s Ambulance, university or college courses, etc.
  • Self-directed learning – an activity that is chosen by an individual coach, which may require prior approval by the sport. Examples include attending a conference in/outside Canada, shadowing another coach, etc.
  • Active coaching – one point per year for coaching OR for being a Learning Facilitator or Evaluator.

How will coaches know how many PD points they get from an event?
Events that are organized by the CAC, NSOs, P/TSOs, or P/TCRs will advertise the number of PD points associated with the event. As a rule of thumb, an NCCP training or evaluation event is worth five points, a non-NCCP event is worth one point for each hour it lasts, up to a maximum of three points.

Eventually, coaches will be able to get one point per year for “active coaching” and earn a maximum of three points for “self-directed learning.”

What do coaches have to do to get PD points from an activity? How will points appear on a coach’s transcript?
For the next while, all a coach has to do is attend an event that is recognized as PD and indicate that he/she wants to receive PD points. The organization that is coordinating or hosting the event or activity is responsible for entering electronically into The Locker the names of participating coaches. Coaches will automatically receive the PD points assigned to that event. A coach’s PD points and the event(s) at which they were earned will appear on their transcript.

Who decided what activities and events are eligible for PD points?
The activities and events that are eligible for PD points are defined in the NCCP Policy on Renewal of Certification and Professional Development. All NCCP policies are developed with a working group containing representatives from the NSOs, P/TSOs, P/TCRs, NCIs, and the CAC. For this policy, the working group coordinated the writing of the policy, consulted with the NCCP partners, and revised the policy based on their feedback. They continued to consult with the partners and to revise the policy until there was a consensus that it provided the right direction for the NCCP. The policy was then approved by the Coaching Association of Canada Board of Directors.

Who approves the number of PD points for an activity?
An NCCP Partners Committee reviews the PD events or activities that are submitted to it by the NSOs, P/TCRs, the CAC or the NCIs. The Committee’s job is to make sure that the proposed events or activities, and the assigned PD points, are consistent with the Policy on Renewal of Certification and Professional Development. In 2013, new activities will be added to the PD registry every three months.

How can coaches check their PD points?
A coach’s PD points will appear on their transcript. Coaches can check their points by logging into the Locker and using their CC# to check their transcript. PD points will appear on a coach’s transcript only after the data has been entered into the Locker.

Is there any limit on the number of Professional Development points a coach can accumulate?
No. A coach only needs to earn the required number of points to maintain certification; however, the coach can accumulate as many PD points as they wish. It is not possible to carry forward points into the next cycle. Once the five year cycle ends (or any lesser period depending on the sport), points are re-set to 0.

What if a coach is certified in two sports?
The PD points a coach earns will apply to both sports’ requirements. The coach needs to accumulate the highest number of required PD points.

How many PD points does a coach need if certified in two different contexts?
A coach only needs to earn the higher number of required PD points. For example, if a coach has “Certified” status in Competition – Introduction, and their sport has adopted the minimum standard, the coach needs to earn 20 points. Let’s assume the coach also has “Certified” status in Competition – Development in the same sport and it has also adopted the minimum standard of 30 points for this context. In this example then, the coach would need 30 points to maintain “Certified” status in both contexts.

Can a coach get PD points if he/she attends a conference or course in another country?
Eventually. The NSO will need to recognize the event and there will need to be an agreed upon process for entering the coach’s information in the Locker for such events.

If coaches attend a workshop such as “Make Ethical Decisions” more than once in a PD cycle, do they get PD points every time they attend?
Yes. The Policy does not prevent a coach from attending the same workshop or event, or attending the same event every year, however coaches should be encouraged to take advantage of the wide variety of available PD activities. Coaches should check whether their sport has designated any mandatory PD activities. If this is the case, a coach must complete these mandatory activities sometime during the PD cycle.

What happens to a coach’s NCCP Certification if he/she does not complete the required PD in the time allowed?
The coach’s transcript would show that their “Certified” status has not been renewed. The sports will determine what a coach must do to reinstate their “Certified” status as well as determining the consequences of having a non-renewed “Certified” status. These details will continue to be worked out by NSOs through the first PD cycle (2014-2019).

Who should a coach contact if a PD activity does not appear on their transcript?
The best starting point is the organization that coordinated the event since it is responsible for entering the data. If, for example, a coach attended a workshop organized by the Coaches Association of Saskatchewan (CAS), they should start by contacting CAS to confirm that the data from the workshop has been entered into the Locker. If it has been entered and it still does not appear on the coach's transcript, the coach can contact Coach Services at the CAC.

If coaches are not sure if they are going to be coaching for longer than five years, should they still be earning PD points?
Encourage coaches to accumulate points anyway. Professional Development is a way to improve coaching knowledge which, in turn, benefits the athletes they are coaching. Even if a coach thinks he/she might not be coaching five years from now, emphasize the value of being the most knowledgeable coach possible for the athletes they work with, for however long they coach. Then if a coach decides to continue coaching later in the PD cycle, they won’t need to scramble to accumulate PD points.

Is there going to be any cost to the coach to have their PD points reported and recorded in the Locker?
At this time, there is no direct charge to the coach from the CAC for recording their PD data in the Locker.

FAQS (Coaches)

Who does “Maintenance of Certification” apply to?
Certified NCCP Coaches.

Why do I need to Maintain my Certification?
Maintenance of certification, through proof of ongoing learning (Professional Development) and active coaching, is viewed as essential to athlete performance and the integrity of the NCCP. The Levels-NCCP was sometimes criticized because a coach could continue to be “Certified” even if they had not coached for several years or did not keep their coaching knowledge up to date.

When do the requirements for Maintenance of Certification start?
The requirement to maintain “Certified” status through the accumulation of Professional Development points and proof of active coaching, will officially start for all sports on January 1, 2014.

How do I know how many Professional Development points I need to maintain my certification?
You can get this information from your NSO and P/TSO, or by clicking HERE.

Does the number of required Professional Development points vary from sport to sport or context to context?
Yes. You can get this information from your NSO and P/TSO, or by clicking HERE.

How long do I have to get the required number of points?
You will have five years to get the required number of points, though some sports have chosen a shorter period of time.

How can I accumulate PD points?
There are many ways to accumulate points. Events that are organized by the CAC, your NSO or P/TSO, or P/TCR will advertise the number of PD points associated with the event.

In general: •NCCP training or evaluation events are worth five points •Non-NCCP events are worth one point for each hour they last, up to a maximum of 3 points •Active coaching” will give you one point per year •Through “Self-directed learning” you can earn a maximum of three points per five-year PD cycle

What will I have to do to ensure that my PD points are recorded on my transcript?
Simply indicate to the organizer of the event that you wish to receive PD points for attending. The organization that is coordinating or hosting the event or activity is responsible for entering into The Locker the names of participating coaches. You will automatically receive the PD points assigned to that event.

How can I check how many PD points I have?
Your PD points will appear on your transcript as long as your profile information (name, CC#, etc.) has been recorded correctly with the organizer of the event, and your profile is up-to-date on coach.ca. You can check your profile and points by logging into coach.ca and using your CC# to check your transcript. Remember that PD points will only appear on your transcript after the data has been entered in the Locker.

Is there any limit on the number of PD points I can accumulate?
No. You only need to earn the required number of points to maintain certification; however, you can accumulate as many PD points as you want. Please note that you cannot carry forward any points into the next cycle. Once the five year cycle ends (or any lesser period depending on your sport), PD points are re-set to 0.

What if I am certified in two sports?
If you are certified in two sports, accumulated points will apply to both sports. The number of points required to maintain certification will be determined by whichever sport requires the highest number of PD points.

What if I am certified in two different contexts?
If you are certified in two contexts within a sport, your accumulated PD points will apply to both contexts. The number of points required to maintain certification will be determined by whichever context requires the highest number of PD points.

Can I get PD points if I attend a conference or course in another country?
Eventually. This type of event is categorized as “Self-directed” and will not be set up in the PD Registry until the latter part of 2014.

If I attend a workshop such as “Make Ethical Decisions” more than once in a cycle, will I receive PD points every time I attend?
Yes, but we encourage you to engage in a wide variety of learning opportunities.

What happens to my NCCP Certification if I do not complete the required PD in the time allowed?
Your transcript would show that your “Certified” status has not been renewed. Your sport determines what a coach must do to reinstate their “Certified” status. Your sport also determines the consequences of ‘non-renewed’ “Certified” status. These details will continue to be worked out by NSOs through the first PD cycle (2014-2019).

Who can I contact if a PD activity does not appear on my transcript?
The best starting point is the organization that coordinated the event since it is responsible for entering the data. If, for example, a coach attended a workshop organized by the Coaches Association of Saskatchewan (CAS), they should start by contacting CAS to confirm that the data from the workshop has been entered into the Locker. If it has been entered and it still does not appear on the coach's transcript, the coach can contact Coach Services at the CAC.

If I’m not sure if I’m going to be coaching for longer than five years should I still be earning PD points?
If you’re not sure, why not accumulate points anyway? Professional Development is a way to improve your coaching knowledge which, in turn, benefits the athletes you coach. Even if you think you might not be coaching five years from now, why not become the most knowledgeable coach you can be for the athletes you work with, for however long you coach? And then if you decide to continue coaching later in the PD cycle, you won’t have to scramble to accumulate PD points.

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